E.G.O. Program Volunteer Agreement

What This Agreement Is About

This Agreement is between you (the Volunteer) and Evil Genius Games' Organized-Play (E.G.O.) program. It starts upon your agreement and ends on June 1, 2026.

Evil Genius Games Code of Conduct

Evil Genius Games has a Code of Conduct that governs both staff and Volunteers. In joining the E.G.O. program as a Volunteer, you agree that you have read the Code of Conduct (above url) and agree to abide by its provisions.

I. Your Role as a Volunteer in the E.G.O. Program

As a Volunteer, it is important that you understand up front that you are offering your time and skills for free and you will not be paid for your time. You are not in any way an employee, consultant, or contractor.

As a Volunteer in Evil Genius Games' Organized-Play (E.G.O.) program, you will support the E.G.O. program and choose a specific Volunteer role within E.G.O. with E.G.O.'s consent (Section II). There are, however, some general core responsibilities and duties that apply to all Volunteers.

Your Core Responsibilities

• Follow Evil Genius Games rules and policies.
• Do your best.
• Complete tasks on time.
• Tell Evil Genius Games' E.G.O. program if you have any conflicts of interest.
• Tell Evil Genius Games' E.G.O. program if your email address or contact information changes.

Your Core Duties

As an E.G.O. Volunteer, you will undertake the tasks expected of your role, such as:

• Organizing games or resources for Evil Genius Games' organized-play program, E.G.O., through Dispatch.
• Running and recording these games through Dispatch, or assigning others to do so.
• Doing related tasks such as emailing players, helping players at an event, spending time staffing a booth or headquarters for organized play at an event, doing data entry for an organized play event, or printing materials.

Optional Activities not Covered by this Agreement

Sometimes, Evil Genius Games and E.G.O. might invite you to do other activities or partake in other opportunities that are not part of your Volunteer role in E.G.O. These activities and opportunities are entirely optional: you are free to say no to any of them without repercussions. If you are unsure about whether something is a part of your Volunteer responsibilities or optional, please ask.

• Non-E.G.O. event setup or cleanup
• Voice acting, tech support, or artwork
• Running errands or helping other departments

These are optional and not part of your E.G.O. responsibilities.

Volunteer Support and Resources

In order for you to participate and fulfill your role in the program as a Volunteer, Evil Genius Games and E.G.O. may provide access to resources such as event scheduling tools, game materials, and communication platforms. These resources are intended solely for your use in fulfilling your Volunteer duties. Do not share them with others unless given explicit permission on a case-by-case basis.

Access to these resources is subject to periodic review, and Evil Genius Games and E.G.O. reserves the right to revoke access at any time for non-compliance, violations of the Code of Conduct, or for any other reason.

II. Your Role within the Evil Genius Game's Organized-Play (E.G.O.) Program

Volunteers have one of four roles within the E.G.O. program: Handler (GM), Operative (Local Organizer), Field Agent (Area Organizer), Director (Regional Organizer). By choosing a role, you agree to fulfill the responsibilities and meet the expectations of that Volunteer role to the best of your ability.

A. Running and Organizing Games: Handler (GM) and Operative (Local Organizer).

The roles of Handler (GM) and Operative (Local Organizer) focus on offering and running games through Dispatch either online (Roll20, Foundry, Quest Portal, etc.) or at in-person venues (stores, libraries, game clubs, etc.).

Handler (GM):

As a Handler, your primary responsibility is to offer and run games through Dispatch, either at in-person venues or online (or both). The expectation, whether you set up your own games or take those set up by an Operative, is to offer a minimum of one game per month and always have three games scheduled out on the Dispatch app (orgplay.app). For example, if you offer one game per month, you should always keep three months of games scheduled out on Dispatch. If you have to tweak the dates and details of these future games as you go, that is fine: the purpose is to give potential players a wide range of options and scenarios from which to choose on Dispatch. It is also highly encouraged that you also list and advertise your games through Warhorn (warhorn.net). We realize that emergencies arise, life intervenes, and the best laid plans may go awry. In such circumstances, what we expect is that you will make a good-faith effort to achieve these goals, come as close as you can when life intervenes, work to get back on track, and let us know if you can't. If you are having trouble, please contact [email protected] and we will work with you! As a Handler, you are also encouraged to submit and run tables at local conventions, but you are not expected to organize and coordinate multiple tables. Evil Genius Games may offer additional support for GMs running games at conventions.

Operative (Local Organizer):

As an Operative, your primary role and responsibility is to schedule and assign games for other GMs in your local area at in-person venues (such as stores), local conventions, and/or online. You may, of course, schedule your own games (and we want you to!), but you must have at least one GM under you for whom you schedule regular games in order to have the role of Operative. The expectation is that, as an Operative, you will schedule a minimum of one game a month for each GM under you and keep three games for each GM under you scheduled out on Dispatch. We realize that emergencies arise, life intervenes, and the best laid plans may go awry. In such circumstances, what we expect is that you will make a good-faith effort to achieve these goals, come as close as you can when life intervenes, work to get back on track, and let us know if you can't. If you are having trouble, please contact [email protected] and we will work with you! As an Operative, you are also expected to organize (or help to organize) multi-table events (3 or more tables) running our games at local convention(s). Your Field Agent and/or Director can help you with this, and Evil Genius Games may offer additional support for convention organizers.

B. Administrative Roles: Field Agent (Area Organizer) and Director (Regional Organizer).

The roles of Field Agent (Area Organizer) and Director (Regional Organizer) are primarily administrative roles within E.G.O. These roles are taken by willing Volunteers in consultation with the E.G.O. Manager and the existing Volunteer leadership as circumstances warrant. Neither of these roles keeps you from offering and running games yourself (and we hope that you do!); it just means that your primary responsibilities as a Volunteer are administrative. If you are interested in either of the following roles, please let us know .

Field Agent (Area Organizer):

As a Field Agent, your primary responsibility is to organize, support, and assist Operatives and Handlers (in a state or a large metro area) to meet their goals and to expand the E.G.O. program within your area. In order to become a Field Agent, you must have at least two Operatives under you. The expectation is that Field Agents will also organize (or help to organize) events at area conventions. Evil Genius Games may offer additional support for convention organizers.

Director (Regional Organizer):

As a Director, your primary responsibility is to organize, support, and assist Field Agents, Operatives, and Handlers (in a region or country) to meet their goals and to expand the E.G.O. program within your region. We will work with you to help define your region and, depending on circumstances, you may become a Field Agent until there is sufficient participation in your region to warrant a Director. Directors are also expected to organize (or help others as needed to organize) events at larger conventions within their region.

III. What Else You Need to Know

Keeping Information Private

As a Volunteer, you may have access to some information from Evil Genius Games and E.G.O. that is private and commonly known as "confidential information." This may include plans, products, customer lists, and business details. By agreeing to this Agreement, you agree to keep this information confidential and only use it as it applies to your E.G.O. Volunteer role, and acknowledge that you may be legally liable for any damages caused by improperly disclosing confidential information. Additionally, you also agree to not share confidential information from your other jobs or clients with Evil Genius Games or E.G.O.

Who Owns the Work

If Evil Genius Games or E.G.O. asks you to create something using their resources, Evil Genius Games will own it, but we will give you credit for your work. Unless you create something at Evil Genius Game's or E.G.O.'s request, you will retain ownership of what you create on your own, even while volunteering.

Your Personal Information

By agreeing to this Agreement, you agree to allow Evil Genius Games use your email and contact information to inform you about developments regarding the E.G.O. program and other Volunteer opportunities. We do not sell or trade your personal information.

Name and Likeness

By agreeing to this Agreement, you are granting Evil Genius Games and E.G.O. the rights to publish only your name, likeness, and photographs of you that are taken while you are volunteering for Evil Genius Games and E.G.O. events. These rights extend to print, online, and video-based marketing materials as well as to other Evil Genius Games publications.

Ending the Agreement

You or Evil Genius Games can end this Agreement anytime, for any reason. When the Agreement ends, return any physical (non-digital) Evil Genius Games and E.G.O. property that you possess as a part of your Volunteer role and also any digital information and/or credentials that E.G.O. instructs you to return.

Solving Disagreements

If we have a serious disagreement, here is how we will try to resolve it:

A. Talk it through:

• First, we will try to work things out by talking to each other. We will do this for up to 30 days after dialogue is initiated.

B. Mediation:

If we can't solve the problem by talking, we will try mediation. Here is how this works:

• We will use a Mediator from the American Arbitration Association that we both agree on.
• The Mediator will help us try to find a solution we both can live with.
• We will split the cost of mediation equally between us.
• Mediation will happen in Seattle, Washington, or another place on which we both agree.
• Everything said during mediation will be kept private.
• There is no time limit for mediation.

C. Arbitration:

If mediation doesn't work, we will use arbitration as a last resort. Here is how this works:

• A neutral person (the Arbitrator) will listen to both sides and make a decision.
• We will split the cost of the Arbitrator and the arbitration fees equally.
• For any costs other than the Arbitrator and arbitration fees, we will each pay our own costs.
• The Arbitrator's decision will be final and binding.
• The arbitration will happen in Seattle, Washington, or another place on which we both agree.

Please be aware that, by agreeing to binding arbitration in this Agreement, you are giving up your right to a trial (judge or jury) for most issues. Remember, you can always email [email protected] if you have any questions about this process.

Questions?

If you have any other questions or concerns, email [email protected].